8 Best Event-Planning Apps Round-Up of 2024

Event planning requires careful and thorough organizational skills. And when you’ve got multiple events to plan, each with unique requirements, it can become overwhelming. Even the best event-planning team needs a little help to keep everything on track, on time, and flowing smoothly. 

That’s where event-planning apps come in. If you want to make a success of your event-planning business, you need an event-planning app that will lighten the workload.

The most successful event planners use event-planning apps to save time, save money, enhance collaboration, and boost attendee engagement. 

In this article, we examine the benefits of using event-planning apps and review the best event-planning apps of 2024. 

What Is an Event Planning App?

Event planning entails envisioning and planning an event from start to finish. Various factors, including the event’s purpose, the host’s budget, and the logistics, must be considered when choosing a venue and organizing an event. 

Event-planning apps assist event planners with these and other tasks. They keep a team connected and on track with every stage of event planning, organization, and execution. 

Helps Event Planners Streamline Tasks 

From fundraising events to trade conferences and product launches, event-planning apps help event planners through the entire event-planning process. You can design and promote events, book event guests, and engage attendees. Many offer event planning templates.

Facilitates Event Team Collaboration 

Because events take so much organization, most event planners rely on a team of skilled professionals. Some team members are in charge of seating layout and interiors. Others handle ticketing, attendee engagement, or other important tasks. 

That means keeping everyone on track and on the same page. Fortunately, event-planning apps make team collaboration a breeze. With the right app, even multiple events are easily handled. 

Helps with Marketing and Promoting Events

Whether you’re planning paid or free events, your role may include marketing and promoting them. An event-planning app can help with this too. It can list all the event details necessary to inform, attract, and engage prospective attendees.

Engages and Tracks Event Attendees 

As all the best event planners know, successful events need more than just thorough planning. A smooth guest registration/ticket booking process is essential. The best event-planning apps also offer attendee tracking for accurate and up-to-date event attendance data.

Event Management Apps vs. Event Planning Apps

What’s the difference between event management apps and event-planning apps? Don’t event management tools and event-planning tools do the same thing? To answer that, we need to look at the difference between event management and event planning. 

Of course, there is an overlap between the two roles. But while event management involves overseeing the logistics of an event, event planning is more comprehensive. An event planner works closely with the client from the very beginning. 

Event planners are responsible for conceptualizing the event theme, sourcing a venue and caterer, promoting the event, and much more. Therefore, event-planning apps must meet multiple requirements.

Event Management Apps

Event managers use event management apps to manage event logistics and assign tasks to their teams. The tools they use help with automating, scheduling, and tracking task assignments as well as various aspects of venue management. 

The best event management software options streamline the entire registration process, too. 

Event Planning Apps

Event planners use event-planning apps to facilitate and streamline the event-planning process from the initial idea and proposal to the completion of the event itself. 

Event-planning software allows event planners to plan event themes, market events, and engage attendees every step of the way.

8 Best Event Planning Apps of 2024

Here are the best event-planning apps for 2024.

1. Eventbrite (Best for Free Event Promotion)

Eventbrite allows event planners to promote events, create tickets, and even generate reports for insights into your event planning success. 

The best event-planning apps have integrations for even more convenience. Eventbrite integrates with Facebook and Instagram so you can reach out to prospective event attendees on social media. They can also complete their ticket purchases there. 

Main Features

• Helps you to promote all types of events for all types of audiences. Eventbrite Ads is available in select markets.

• Publish unlimited events and sell unlimited tickets. Ticketed events are published at a low cost. Free events are published for free. 

• It’s super user-friendly. Track event data with the Eventbrite Organizer App while the Event Budget Template helps you visualize your event expenses. 

Who It’s Best For

Eventbrite is best for event planners who need to optimize their event marketing and promotion. 

2. Evernote (Best for Simple, Budget-Friendly Workplace Event Planning)

Evernote is a simple yet effective app for making notes, researching event inspiration, collecting ideas, and scheduling tasks related to workplace events. It integrates with Google Calendar for easy and efficient scheduling and setting event planning task reminders. 

Despite its name, Evernote isn’t just handy for making notes related to future events. It’s also great for attaching text, audio, images, and PDF documents to your notes. So you clip images from the web, record messages for reference later, or add other media that bring your event planning to life. 

Main Features

• Collates event-planning notes, inspirational images, schedules, and more.

• Its integration with Google Calendar makes it ideal for planning a workplace event. 

• Lets you add a variety of media and documents to inspire and motivate you on your event-planning journey. 

Who It’s Best For

Evernote is best for employees tasked with planning simple inter-office events. It’s probably not suitable for large-scale events and is not designed to boost attendee engagement. But what it lacks in bells and whistles, it makes up for in simplicity and convenience. 

3. Eventee (Best for Attendee Engagement)

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The most popular event-planning apps are those that offer convenience and versatility. Eventee lets event planners organize in-person or hybrid events, through a web or mobile app. But multi-device access is not the only convenience you’ll enjoy when you use Eventee to plan an event. 

Eventee apps are multi-lingual so you can reach more potential attendees, in their own local languages. Eventee also offers a range of features designed to boost attendee engagement, including networking, a social wall, live questions, and gamification.

Main Features

• Users can enjoy the versatility of multi-device access with a web and mobile app.

• This platform is useful for in-person, virtual, and even hybrid events.

• Multi-lingual support and a range of attendee-centric features make this app a winner for attendee engagement. 

Who It’s Best For

Eventee is best for event planners who need the convenience and versatility of multi-device access. It’s also ideal for those who want to engage event attendees on multiple levels. 

4. Planning Pod (Best For Event Team Collaboration)

Planning Pod is an all-in-one event solution that offers event planning software, event management software, and even floor plan software. It lets you track event schedules and registrations in real time, manage event bookings, and create to-scale floor plan designs. 

Planning Pod gives you all you need for smooth collaboration between your event planning and event management teams. That’s why this is one of the best event-planning apps for large or more complex events.

Main Features

• It’s an all-in-one platform for event planning as well as event management.

• This platform can also be used to create to-scale floor plans, a must for optimizing venue floor space. 

• It allows smoother collaboration with real-time scheduling and tracking.

Who It’s Best For

Planning Pod is best for event teams that need software for both planning and managing events, as well as collaboration tools.  

5. Eventify (Best for Virtual and Hybrid Events)

Eventify is another all-in-one event management platform. It allows event planners to handle event registration & ticketing, networking, attendee badge printing and check-in, and much more. 

Like many modern event-planning apps, Eventify can be used for in-person, virtual, and hybrid events. It offers plenty of engagement, too, with event social community channels, chat capability, and even a tag-based matchmaking algorithm.

Main Features

• This all-in-one platform is suitable for both event planners and event managers. 

• It is useful for planning and managing all types of events, whether virtual, in-person, or hybrid. 

• A wide selection of attendee engagement features allows event attendees to virtually meet and get to know one another before the event.

Who It’s Best For

Eventify is best for event planners who handle a mix of in-person, virtual, and hybrid events and also want to fully engage attendees. 

6. Swapcard (Best For B2B Conferences and Trade Events)

Are you tasked with planning a trade exhibition or B2B conference event?  Swapcard may be the event-planning app for you. It offers tailored solutions to streamline event planning and management and boost exhibitor ROI. 

In this age of AI-driven tools, even event-planning apps are leveraging the benefits of these innovations. Swapcard gives users AI-powered recommendations for improving exhibitor content and increasing attendee engagement. 

Main Features

• AI-driven recommendations improve event planning content and boost engagement. 

• Offers customizable solutions so you can tailor every event to suit a specific business sector/industry or exhibit need.

• Enables more interactive content such as polls and Q&A to increase attendee participation.

Who It’s Best For

Swapcard is best for event teams who need to plan B2B and trade events. 

7. Eventzilla (Best For Customizable Industry-Specific Solutions)

Do you need a platform that lets you plan, register, market, and manage industry-specific events?  Eventzilla may be the one for you.

You can use this platform to create mobile-friendly, custom-branded event websites, with no coding skills or experience required. Conferences, training sessions, fundraisers, or virtual events are all possible, too, with Eventzilla’s industry-specific solutions.

Main Features

• Helps event planners and managers create and organize all types of events for any industry or sector.  

• Allows users to build event websites that are engaging and mobile-friendly—no coding expertise required.

• Enables real-time feedback and in-depth insights into event success, with polls and surveys that attendees can participate in.

Who It’s Best For

Eventzilla is best for planning industry-specific events. It’s a user-friendly solution that allows users to create custom event websites for more relevant industry event promotion. 

8. Perfect Venue’s Marketplace (Best for Finding Venues)

Perfect Venue’s Marketplace is the Airbnb of event planning, simplifying the process of finding and booking event venues. This platform allows venue managers to showcase their spaces to event planners like you, and provides an easy-to-use interface for browsing, comparing, and booking venues.

Whether you’re planning a wedding, corporate event, or private party, Perfect Venue’s Marketplace connects you with the ideal space for your needs. Its streamlined booking process ensures convenience for both venue managers and event planners.

Main Features

• A dedicated venue marketplace for discovering and booking event spaces.
• Streamlined, user-friendly interface for browsing and comparing venues.
• Convenient booking process tailored to save time and effort.

Who It’s Best For
Perfect Venue’s Marketplace is best for venue managers looking to list their spaces and connect with clients or for event planners needing a centralized platform to find and book the perfect venue.

Conclusion

Event planning is not an easy job. There’s so much to do, from creating the event concept to promoting it, selling tickets, and building attendee engagement. Modern event planning apps make all of this easier, and regardless of the type of event, you’ll find event planning tools that can help. 

These eight event-planning apps and platforms streamline the event-planning process. You’ll find each one is best suited for a specific event planning task. For the most crucial step of the event-planning process—finding and booking the ideal venue—Perfect Venue’s Marketplace will be your new best friend.

Try it out today!