Managing a venue involves managing a multitude of tasks, from bookings to processing payments. Venue payment software simplifies these operations, ensuring smooth and efficient workflows. While venue payment software is a great addition to any venue, finding the right option isn’t as clear-cut.
Today, let’s look at venue payment software and how it fits into the larger venue management process. We’ll discuss the importance of the software and what features to look out for when choosing yours.
Lastly, we’ve listed a handful of great venue payment software options perfect for small to enterprise-sized venue businesses.
The Importance of Venue Payment Software in Event Management
Venue payment software, usually a feature of event management software, is essential for smooth venue operations and simplified work routines. As the name suggests, this type of software handles payment processing and associated tasks like invoicing and accounting.
Because payment processing is usually part of a larger venue management software platform, you can automate many other billing processes together with venue management. The ability to accept payments, process payments, handle venue bookings, and streamline venue management is a major benefit for any venue.
Not only can you automate time-consuming tasks, but you can better allocate time and resources to improve operational efficiency. These tools also make for a simpler and therefore better customer experience, a major competitive advantage in the industry.
Features of Effective Venue Payment Software
When choosing venue payment software, keep an eye out for these features. They’re critical for effective and efficient venue and payment management.
Integration Capabilities
Venue payment software is usually part of a larger system, in most cases venue management software or event management software.
Whichever software type you choose, it should offer easy integration options. Your chosen software should integrate with features like booking and reservation capabilities. The integration capabilities also need to include event management tools which help with event planning and customer relationship management.
Multiple Payment Options
Good venue payment software has variety. Users should be able to accept payments from international accounts and a variety of other payment methods. Popular options that every venue should be able to accept are debit and credit, mobile payments like Apple Pay, cash, and online payments.
Robust Security
Because payment software deals with sensitive information, robust security is critical. The software should have trusted data protection features for safe processing and fraud detection to catch fraudulent payments. CPI compliance, the Payment Card Industry Data Security Standards, is also a must.
Automation Features
The software should simplify venue booking and scheduling services. This means invoicing and payment reminder automation. Detailed reporting is also necessary for better business, so reporting and analytics are a great addition to venue payment software.
User Friendly
The venue payment software is likely to be used by quite a few employees so it should be easy to navigate. A user-friendly interface and simple design are necessary. Customization is also a big plus, so look for features that allow you to customize the software to your venue’s needs.
Mobile Friendly
Event and venue managers often handle event planning on the go, so a mobile-friendly interface is a great addition to the software. It’s always a good idea to go with software that has a responsive design or a mobile app that allows venue management while away from the office.
The Best 5 Venue Payment Software to Try
Now that you know why venue payment software is important and what features to look for, let’s take a look at the best venue payment software to try.
Perfect Venue
Perfect Venue venue management software is an all-in-one organization and management tool. The tool offers one centralized calendar where event managers can access leads, bookings, and revenue reports.
The software also makes payments easier with its Stripe integration. You can easily accept payments and issue refunds to your clients.
Lastly, Perfect Venue comes complete with AI venue invoice templates, automatic banquet event orders (BEOs) and Docs, team tasks, detailed analytics, and a mobile app.
Event Temple
Event Temple is another venue management software option. Similarly to Perfect Venue, the software integrates with Stripe and easily generates and tracks invoices. It allows users to manage bookings and catering, as well as other venue management tasks.
HoneyBook
HoneyBook, while not specifically created for venues, is a client management tool perfect for smaller venues. The software simplifies payments and communication between businesses and clients and lets users manage bookings, contracts, and payments.
HoneyBook is also more affordable than dedicated venue management or payment software. So, it’s a good option if your business is still growing and you need a cheaper option.
Accelevents
Where HoneyBook is great for small venues, Accelevents is great for larger or franchise venues. Accelevents is an enterprise venue management software for venues that handle more than a handful of bookings a day. It’s also a good option if you’re hosting a mix of online, in-person, and hybrid events.
As for payment processing, Accelevents integrates with both Square and Stripe, depending on the payment method. It also has ticketing and registration features, which are perfect for venues hosting ticketed performances or auctions.
Tripleseat
Tripleseat is a popular event management software with a focus on helping restaurants, hotels, and small venues manage bookings. Tripleseat lets you streamline daily event management workflows to save time and resources.
It also comes with a simple online booking system that takes care of the payment processing and basic accounting. The venue management software also drafts detailed analytics reports to help venues monitor business performance.
The Verdict
Venue payment software is crucial for efficient venue operation and provides automation, integration, and security features. When choosing venue payment software, it's important to consider its integration capabilities, payment options, security, automation features, user-friendliness, and mobile compatibility.
If you’re ready to invest in venue payment software, choose from one of the options mentioned above. These five software options are industry favorites and with good reason.
Simplify payment process and event management with Perfect Venue event management software. Equipped with all the tools you need to streamline and optimize venue management, Perfect Venue is a must for long-term success. Start your 14-day free trial today!
